Few weeks ago I attended Boston Tech Jam and learn new buzzword – YAPSA. Which stands for Yet Another Photo Sharing Application. The amount of cloud files and data sharing applications is skyrocketing these days. It inspired many developers to re-think how to share and collaborate with engineering data. Cloud technologies made people to bring back lots of web-collaboration initiatives from earlier 2000s. Web collaboration was hard 10 years ago. IaaS initial cost and availability made deployment and hosting of collaboration tools simple. 10 years of web 2.0 and photo sharing application experience provided good foundation of open source technologies to implement basic set of features. The straightforward set of every engineering collaboration is down to 5 basic functions: upload CAD files, web/mobile viewing, versions, project organization, comments and reviews.
So, you can ask me – what is wrong here? The challenge of all cloud based tools is user adoption. The obvious dream of every vendor in this space is to make tools to scale within organizations. Here are few widely used associations and buzzwords – Dropbox for CAD, Facebook for engineers, Google Drive for collaboration. However, to make engineering organization to use these tools is not a simple task. I want to bring 3 main roadblocks. In my view, most of cloud collaboration tools ignored them in their initial and sometimes even second incarnation.
1- The ease of data upload.
What is good for photo, doesn’t work well for engineers and CAD tools. Photo is all about how to upload a single file or a folder with bunch of photos from your last vacation. CAD design contains multiple files often located in several folders with references on standard parts, etc. File/Upload function doesn’t fit here.
2- Organizational security and data access.
Every organization, even small engineering firm is taking care about file access. Integration with directory service such as LDAP is probably "must have". However, very often, access rules can go even future and integrate with security access of existing applications – PDM/PLM, ERP, CRM, etc.
3- Integration with desktop tools.
Integration inside CAD (and other desktop tools) can help people to start sharing data easier. As soon as you come close to basic PDM function of revision management, integration with desktop tool is must. To integrated with desktop tool is not simple. Many cloud collaboration tools are ignoring it from the beginning.
What is my conclusion? Cloud collaboration tools are going through the difficult time of maturity. The time when website allowed to everyone to upload CAD file(s) for free and watch it on iPad is over. To remove organizational roadblocks preventing engineers to use tool broadly in an organization as well as to provide interesting capabilities to collaborate efficiently is more important. Just my thoughts…